Responses to the Basic Assessment (2002), based on responses from a total of 1093 organizations
| Question |
Response |
% |
Number Responding |
 |
| How frequently does your organization make back-up copies of its files? |
Weekly |
23% |
248 |
Q21 (dropdown)
|
|
Less frequently |
20% |
218 |
|
|
More frequently |
17% |
182 |
|
|
No Response |
13% |
137 |
|
|
Never |
11% |
119 |
|
|
Nightly |
10% |
109 |
|
|
Monthly |
10% |
104 |
|
| Is there a staff person responsible for backing-up your organization's files and data recovery in the case of a disaster? |
Yes |
30% |
332 |
Q23 (radio buttons)
|
|
No |
19% |
208 |
|
|
No Response |
8% |
89 |
|
| How many computers does the organization use on a regular basis? |
|
AVG: 49 |
|
Q24 (text) |
| To whom does your organization provide email accounts? |
All Staff |
52% |
570 |
Q28 (radio buttons)
|
|
Some Staff |
30% |
332 |
|
|
No Response |
10% |
111 |
|
|
No staff |
10% |
104 |
|
| Is the network connected to the Internet? |
Yes |
73% |
797 |
Q29 (radio buttons)
|
|
No |
20% |
220 |
|
|
No Response |
9% |
100 |
|
| Do any of your computers connect to the Internet? |
Yes |
48% |
521 |
Q30 (radio buttons)
|
|
No Response |
7% |
76 |
|
|
No |
3% |
32 |
|
| Does the organization have access to any high-volume data storage equipment, i.e., tape-drive, Iomega Zip drive, writable CD-ROM, Internet storage site? |
Yes |
39% |
421 |
Q31 (radio buttons)
|
|
No |
11% |
120 |
|
|
No Response |
8% |
88 |
|
| How is the organization connected to the Internet? |
Dedicated connection -- T1, DSL, ISDN |
58% |
635 |
Q34 (dropdown)
|
|
Modems on individual computers |
20% |
218 |
|
|
No Response |
13% |
138 |
|
|
Shared modem connection - simultaneous access for users |
12% |
126 |
|
| Does the organization have a domain name for its email accounts, i.e., [email protected]? |
Yes |
68% |
739 |
Q35 (radio buttons)
|
|
No |
25% |
270 |
|
|
No Response |
10% |
108 |
|
| Does each staff member who needs Internet access have it on demand, i.e., without having to kick another user off the system? |
Yes |
63% |
686 |
Q36 (radio buttons)
|
|
No |
28% |
306 |
|
|
No Response |
11% |
125 |
|
| Does your organization have a computer network (LAN)? |
Yes |
69% |
753 |
Q37 (radio buttons)
|
|
No |
24% |
266 |
|
|
No Response |
9% |
98 |
|
| If the network is connected to the Internet, does it have a firewall or other security measures? |
Yes |
48% |
530 |
Q38 (radio buttons)
|
|
No |
41% |
446 |
|
|
No Response |
13% |
141 |
|
| Does your organization have a written policy that addresses who is allowed to access the network and who can access which files? |
No |
74% |
805 |
Q39 (radio buttons)
|
|
Yes |
18% |
197 |
|
|
No Response |
11% |
115 |
|
| Does the organization have a mechanism to share files easily? |
Yes |
31% |
337 |
Q40 (radio buttons)
|
|
No |
20% |
220 |
|
|
No Response |
7% |
72 |
|
| Do you have written information that describes how staff members should access shared files? |
No |
79% |
867 |
Q41 (radio buttons)
|
|
Yes |
12% |
131 |
|
|
No Response |
11% |
119 |
|
| Does the organization check files for viruses? |
Yes |
34% |
369 |
Q42 (radio buttons)
|
|
No |
16% |
172 |
|
|
No Response |
8% |
88 |
|
| Does your organization update virus definitions at least twice a month? |
Yes |
46% |
503 |
Q43 (radio buttons)
|
|
No |
45% |
489 |
|
|
No Response |
11% |
125 |
|
| How are virus definitions updated? |
Update applied to each computer |
41% |
448 |
Q44 (dropdown)
|
|
Update applied on centrally located virus software |
25% |
269 |
|
|
Updates are not applied |
21% |
228 |
|
|
No Response |
16% |
172 |
|
| Does your organization update virus definitions whenever new viruses are reported as widespread? |
Yes |
51% |
555 |
Q45 (radio buttons)
|
|
No |
40% |
433 |
|
|
No Response |
12% |
129 |
|
| Does your organization have a Web site? |
Yes |
72% |
790 |
Q46 (radio buttons)
|
|
No |
20% |
219 |
|
|
No Response |
10% |
108 |
|
| Is the web-site comprehensive, i.e., is it well integrated into the organizations' work? |
No |
57% |
620 |
Q47 (radio buttons)
|
|
Yes |
32% |
346 |
|
|
No Response |
14% |
151 |
|
| Does the organization have the ability to easily update the web site? |
Yes |
45% |
487 |
Q48 (radio buttons)
|
|
No |
44% |
483 |
|
|
No Response |
13% |
147 |
|
| Does your database allow you to create both electronic and paper mailings (envelopes/labels)? |
Yes |
56% |
617 |
Q49 (radio buttons)
|
|
No |
34% |
374 |
|
|
No Response |
12% |
126 |
|
| Can you easily generate reports in formats for funders and for your own analysis? |
No |
48% |
527 |
Q50 (radio buttons)
|
|
Yes |
42% |
464 |
|
|
No Response |
12% |
126 |
|
| Can your organization's database(s) systematically track your interactions with donors, volunteers, and the people you serve? |
No |
55% |
606 |
Q51 (radio buttons)
|
|
Yes |
35% |
380 |
|
|
No Response |
12% |
131 |
|
| Does your organization have either · A single database to collect information about donors, volunteers and members and a single database to collect information about tracking clients OR · One database to collect information about all of your constituents (donors, volunteers, members, and clients) |
No |
46% |
505 |
Q52 (radio buttons)
|
|
Yes |
43% |
475 |
|
|
No Response |
13% |
137 |
|
| Do all staff receive technology training to meet minimum level of technology competency required for their job? |
No |
60% |
661 |
Q53 (radio buttons)
|
|
Yes |
30% |
329 |
|
|
No Response |
12% |
127 |
|
| Does the organization have a website with interactive opportunities, i.e., collect information from users or donate money? |
No |
65% |
709 |
Q54 (radio buttons)
|
|
Yes |
23% |
255 |
|
|
No Response |
14% |
153 |
|
| Is the web site updated regularly? |
No |
27% |
293 |
Q55 (radio buttons)
|
|
Yes |
21% |
234 |
|
|
No Response |
9% |
103 |
|
| Is the website integrated into the organizations overall communications strategy? |
No |
32% |
353 |
Q56 (radio buttons)
|
|
Yes |
15% |
169 |
|
|
No Response |
10% |
108 |
|
| Does the organization provide staff any formal training on technology? |
No |
34% |
370 |
Q57 (radio buttons)
|
|
Yes |
16% |
174 |
|
|
No Response |
8% |
85 |
|
| If your staff members received a new virus attached to an e-mail message, are you confident that they would know how to avoid triggering it and what to do with it? |
No |
63% |
691 |
Q67 (radio buttons)
|
|
Yes |
29% |
312 |
|
|
No Response |
10% |
114 |
|
| How many printers does your organization have? |
More than 1 printer per 10 computers |
63% |
690 |
Q68 (dropdown)
|
|
Less than 1 printer per 10 computers |
29% |
312 |
|
|
No Response |
9% |
99 |
|
|
4 |
0% |
5 |
|
|
3 |
0% |
3 |
|
|
6 |
0% |
2 |
|
|
5 |
0% |
2 |
|
|
30 |
0% |
2 |
|
|
7 |
0% |
1 |
|
|
8 |
0% |
1 |
|
| Does your organization use more than one operating system? |
Yes |
29% |
317 |
Q69 (radio buttons)
|
|
No |
24% |
260 |
|
|
Yes |
23% |
252 |
|
|
No |
18% |
194 |
|
|
No Response |
5% |
53 |
|
|
No Response |
4% |
41 |
|
| Does your organization use only one application (type of software) for each task? |
Yes |
46% |
501 |
Q70 (radio buttons)
|
|
No |
45% |
494 |
|
|
No Response |
11% |
120 |
|
|
No Response |
0% |
1 |
|
|
No |
0% |
1 |
|
| Do you replace your computers every three to five years? |
No |
55% |
603 |
Q71 (radio buttons)
|
|
Yes |
39% |
422 |
|
|
No Response |
8% |
92 |
|
| Do you have written information about your network hardware and Internet setup where you can find it easily when you need to maintain or modify the system?? |
No |
30% |
329 |
Q495 (radio buttons)
|
|
Yes |
10% |
113 |
|
|
No Response |
4% |
46 |
|
| Do staff members know which files to make back-up copies of, and how to make and store those copies? |
No |
24% |
266 |
Q496 (radio buttons)
|
|
Yes |
16% |
171 |
|
|
No Response |
5% |
51 |
|
| Have you tested your back-up copies to ensure you can recover your data? |
No |
22% |
237 |
Q497 (radio buttons)
|
|
Yes |
18% |
198 |
|
|
No Response |
5% |
53 |
|
| Do you have a maintenance schedule for your computers and other devices? |
No |
32% |
348 |
Q498 (radio buttons)
|
|
Yes |
9% |
103 |
|
|
No Response |
3% |
37 |
|
| Do you have a current inventory of the hardware and software your organization uses? |
Yes |
47% |
515 |
Q499 (radio buttons)
|
|
No |
47% |
512 |
|
|
No Response |
8% |
90 |
|
| Do you have a current record of staff members' computer skills? |
No |
75% |
822 |
Q500 (radio buttons)
|
|
Yes |
15% |
167 |
|
|
No Response |
12% |
128 |
|
| Is virus protection software installed on every computer in your organization? |
Yes |
65% |
708 |
Q501 (radio buttons)
|
|
No |
26% |
287 |
|
|
No Response |
11% |
122 |
|
